How we manage events
The members of the OSSG and, in particular, the committee organizes events (evening talks, workshops, …) on a monthly interval based on the interest of the individuals. Events focus on technical aspects, they are unpolitical and follow the code of conduct of the BCS and the OSSG.
Co-organization with other institutions
The OSSG supports the organization of external institutions or individuals revolving around our topics of open*, may it be a single event or repeating series of events, workshop, etc. Due to our experience, we want to clarify that we expect from co-organizers a fair contribution to the efforts of co-organizing events.
Tips and tricks for event organizers
Timeline for the organization
- 3 months before the event
- Create the webpage template
- Inform Kerry to create the Eventbrite page and link the ticket reservation
- For each talk complete the abstract and speaker bio
- Name the event organizer as chair
- Inform the speakers about the link such that they can promote the event on their networks
- The week before the event
- Inform/Remind the speakers:
- Connection details
- Request the presentations
- If virtual: Chair tests connections with speakers
- Prepare the BCS standard template presentation including the next events
- Inform/Remind the speakers:
- The day of the event
- Chair introduces the event and presents BCS slide deck (with next events)
- Chair manages the speakers
- Release information on Twitter (including the link to the event)
- After the event
- Request presentations and upload them to the page (use the same event-year prefix to all slides)
- Create the YouTube videos with the abstract and speaker bios and link them on the event page
- Inform speakers about the finalized page